Lexmark 5025 User Manual

C54x SeriesUser's Guidewww.lexmark.comMachine type(s):5025Model(s):210, 230, 410, 430, 43W, 439, n01, n02, dnw, xd1, xd2, dn1, dn2, gd1, gd2, dw1

12341 Standard exit bin2 Standard 250-sheet tray (Tray 1)3 Manual feeder4 Printer control panelFully configured modelThe following illustration shows

5 Press the green levers on each side of the waste toner box, and then remove it.6 Place the waste toner box in the enclosed packaging.For more inform

9 Close the top door.10 Close the front door.Replacing a black and color imaging kitReplace the black and color imaging kit when 31.yy Defective Imagi

2 Open the top door by sliding the button forward.3 Remove the toner cartridges by lifting the handles, and then gently pulling them away from the ima

5 Press the green levers on each side of the waste toner box, and then remove it.6 Lift the blue levers on the imaging kit, and then pull it toward yo

8 Remove the yellow, cyan, magenta, and black developer units.9 Unpack the replacement black and color imaging kit, and leave the packaging on the dev

14 Align and insert the imaging kit.15 Gently, but firmly push the blue levers down until the imaging kit drops into place.16 Replace the waste toner

17 Replace the right side cover.18 Replace the toner cartridges.19 Close the top door.Maintaining the printer106

20 Close the front door.Replacing a toner cartridgeReplace the specified toner cartridge (yellow, cyan, magenta, or black) when 88 Replace <color&g

4 Remove the toner cartridge by lifting the handle, and then gently pulling it away from the imaging kit.YCMKYCMK5 Align the new toner cartridge, and

6 Close the top door.YCMKYCMKReplacing a developer unitReplace a developer unit when a print quality defect occurs.Note: When a developer unit is repl

1231 Standard 250-sheet tray (Tray 1)2 650-sheet duo drawer with integrated multipurpose feeder (Tray 2)3 Optional 550-sheet trayLearning about the pr

3 Remove the toner cartridges by lifting the handles and then gently pulling them away from the imaging kit.4 Remove the right side cover.5 Press the

6 Lift the blue levers on the imaging kit, and then pull it toward you.7 Press down on the blue levers, grasp the handles on the sides, and then pull

12 Remove the red shipping cover from the developer unit.13 Insert the developer unit.14 Align and insert the imaging kit.Maintaining the printer112

15 Gently, but firmly push the blue levers down until the imaging kit drops into place.16 Replace the waste toner box.17 Replace the right side cover.

18 Replace the toner cartridges.19 Close the top door.20 Close the front door.Cleaning the exterior of the printer1 Make sure that the printer is turn

4 Wipe only the outside of the printer, making sure to include the standard exit tray.Warning—Potential Damage: Using a damp cloth to clean the interi

Administrative supportRestoring the factory default settingsMenu settings marked with an asterisk (*) indicate the active settings. You can restore th

Setting up e-mail alertsYou can have the printer send you an e-mail when the supplies are getting low or when the paper needs to be changed,added, or

5 Enter the IP addresses of the source and target printers.Note: To add additional target printers, click the Add Target IP button.6 Click Copy Printe

Clearing jamsJam error messages appear on the printer control panel display and include the area of the printer where the jamoccurred. When there is m

Understanding the printer control panelMenusBackStop12 34567Item Description1 Display Shows messages that communicate the status of the printer2 Selec

Understanding jam numbers and locationsWhen a jam occurs, a message indicating the jam location appears. Open doors and covers, and remove trays to ac

200–202 and 230 paper jams1 If the jam is in the paper tray:a Grasp the handle, and pull the standard 250-sheet tray (Tray 1) and manual feeder out.b

b If the jam is visible, remove the jammed paper.Note: Make sure all paper fragments are removed.c If the jam is in the fuser area, grasp the green le

Note: Make sure all paper fragments are removed.e Close the front door.f Press .231 and 235 paper jams1 Grasp the front door at the side handholds, a

24x paper jam1 Grasp the handle, and pull the optional 550-sheet tray out.Note: The optional 550-sheet tray is not available on all printer models.2 R

TroubleshootingUnderstanding printer messagesCalibratingThe printer is adjusting the color. Wait for the message to clear.Close doorClose the upper an

Load <input src> with <type> <size>Try one or more of the following:• Load the paper tray or other source with the correct paper typ

Remove paper from standard output binRemove the stack of paper from the standard exit bin.Remove packaging materialCheck for and remove any packaging

32.yy Replace Unsupported <color> CartridgeReplace the unsupported toner cartridge with a supported one.34 Short paperThe paper in the selected

• Install additional printer memory.39 Complex page, some data may not have printedTry one or more of the following:• Press the arrow buttons until Co

Additional printer setupInstalling internal optionsCAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memo

Try one or more of the following:• Press to clear the message and continue printing.• Turn the power off and then back on to reset the printer.• Upg

82 Replace waste toner boxReplace the waste toner bottle, and then press to clear the message.82 Waste toner box missingReplace the waste toner bott

If Ready does not appear, turn the printer off and contact Customer Support.Error message about reading USB drive appearsMake sure the USB drive is su

Job takes longer than expected to printThese are possible solutions. Try one or more of the following:REDUCE THE COMPLEXITY OF THE PRINT JOBEliminate

USE THE SAME PAPER SIZE AND PAPER TYPE SETTINGS• Print a menu settings page and compare the settings for each tray.• If necessary, adjust the settings

Solving option problemsSettings chosen from the software program or application can change or override settings chosen from the printercontrol panel.

MAKE SURE THE PAPER TRAY IS INSTALLED CORRECTLYIf the paper tray is listed on the menu settings page, but paper jams when it enters or exits the tray,

Solving paper feed problemsPaper frequently jamsThese are possible solutions. Try one or more of the following:CHECK THE PAPERUse recommended paper an

Solving print quality problemsIsolating print quality problemsTo help isolate print quality problems, print the print quality test pages:1 Turn the pr

Clipped imagesTry one or more of the following:CHECK THE GUIDESMove the width and length guides in the tray to the correct positions for the paper siz

Accessing the system board to install internal optionsCAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or m

The imaging kit may be defective.If Black and color imaging kit life warning orBlack imaging kit life warning appears,replace the imaging kit.Gray bac

Light colored line, white line, or incorrectly colored lineThese are possible solutions. Try one or more of the following:A TONER CARTRIDGE MAY BE DEF

These are possible solutions. Try one or more of the following:THE PAPER MAY HAVE ABSORBED MOISTURE DUE TO HIGH HUMIDITY• Load paper from a fresh pack

3 Press the arrow buttons until Quality menu appears, and then press .4 Press the arrow buttons until Color Adjust appears, and then press .Calibrat

Print is too lightThese are possible solutions. Try one or more of the following:CALIBRATE THE COLORThe printer automatically calibrates the colors wh

CHECK THE PAPER TYPE SETTINGMake sure the paper type setting matches the paper loaded in the tray.1 From the printer control panel Paper menu, check t

Notes:• The printer has two types of imaging kits: a black and color imaging kit, and a black imaging kit. The black andcolor imaging kit contains cya

Toner rubs offThese are possible solutions. Try one or more of the following:CHECK THE PAPER TYPE SETTINGMake sure the paper type setting matches the

Transparency print quality is poorCHECK THE TRANSPARENCIESUse only transparencies recommended by the printer manufacturer.CHECK THE PAPER TYPE SETTING

REMOVE AND REINSTALL THE TONER CARTRIDGESRemove the toner cartridges, and then reinstall them.CALIBRATE THE COLORThe printer will automatically calibr

b Gently pull the cover away from the printer, and then remove it.2 Use the illustration below to locate the appropriate connector.Warning—Potential D

Why doesn't the printed color match the color I see on the computer screen?The color conversion tables used in Auto Color Correction mode general

Manual Color menuObject type Color conversion tablesRGB ImageRGB TextRGB Graphics• Vivid—Produces brighter, more saturated colors and may be appliedto

To access a detailed Color Samples set from the Embedded Web Server:1 Open a Web browser.2 In the address bar, type the network printer IP address.3 C

NoticesProduct informationProduct name:Lexmark C540n, C543dn, C544n, C544dn, C544dw, C546dtnMachine type:5025Model(s):210, 230, 410, 430, 43W, 439, n0

UNITED STATES GOVERNMENT RIGHTSThis software and any accompanying documentation provided under this agreement are commercial computersoftware and docu

Modular component noticeWireless-equipped models contain the following modular component(s):Lexmark regulatory type/model LEX-M04-001; FCC ID:IYLLEXM0

ENERGY STARAny Lexmark product bearing the ENERGY STAR emblem on the product or on a start-up screen is certified to complywith Environmental Protecti

Power consumptionProduct power consumptionThe following table documents the power consumption characteristics of the product.Note: Some modes may not

Industry Canada compliance statementThis Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment StandardICES-

The installer of this radio equipment must ensure that the antenna is located or pointed such that it does not emit RFfields in excess of Health Canad

121 Flash memory card connector2 Memory card connectorAdditional printer setup16

Member States relating to electromagnetic compatibility, safety of electrical equipment designed for use within certainvoltage limits and on radio equ

Nederlands Hierbij verklaart Lexmark International, Inc. dat het toestel dit product in overeenstemming is met de essentiëleeisen en de andere relevan

To obtain warranty service you may be required to present proof of original purchase. You may be required to deliveryour product to the Remarketer or

Lexmark's liability for actual damages from any cause whatsoever will be limited to the amount you paid for the productthat caused the damages. T

This Agreement is to be read in conjunction with certain statutory provisions, as that may be in force from time totime, that imply warranties or cond

time of download. Use of the Freeware by you shall be governed entirely by the terms and conditions of suchlicense.6 TRANSFER. You may transfer the So

18 CAPACITY AND AUTHORITY TO CONTRACT. You represent that you are of the legal age of majority in the place yousign this License Agreement and, if app

IndexNumerics250-sheet tray (standard) loading 4130.yy <color> Toner CartMissing 12731.yy Defective Imaging Kit 12731.yy Replace black and co

GGeneral Settings menu 81green settings Quiet Mode 36guidelines card stock 59envelopes 58letterhead 56IImage menu 93imaging kit replacing 101im

preprinted forms 49recycled 34selecting 49selecting weight 70setting size 40setting type 40storing 49unacceptable 34Universal Paper Size 73Un

Installing a memory cardThe system board has one connector for an optional memory card.CAUTION—SHOCK HAZARD: If you are accessing the system board or

Load single sheet feeder with<custom string> 126Load single sheet feeder with<custom type name> 126Load single sheet feeder with<size

print irregularities 141print is too dark 142print is too light 144print quality test pages 138repeating defects 145skewed print 146solid color

2 Open both latches on the connector completely.3 Unpack the memory card.Note: Avoid touching the connection points along the edge of the card.4 Align

6 Reinstall the system board access cover.Installing a flash memory cardCAUTION—SHOCK HAZARD: If you are accessing the system board or installing opti

ContentsSafety information...5Learning about the printer...

2 Unpack the memory card.Note: Avoid touching the connection points along the edge of the card.3 Holding the card by its sides, align the plastic pins

5 Reinstall the system board cover.Installing hardware optionsInstalling an optional tray or drawerThe printer supports two additional input sources:

3 Align a 650-sheet duo drawer with the optional 550-sheet tray, and then lower it into place.4 Align the printer with the 650-sheet duo drawer, and t

Attaching cablesConnect the printer to the computer using a USB cable or an Ethernet cable. A USB port requires a USB cable. Be sureto match the USB s

Printing a network setup pageIf the printer is attached to a network, print a network setup page to verify the network connection. This page alsoprovi

Updating available options in the printer driverOnce the printer software and any options are installed, it may be necessary to manually add the optio

Setting up wireless printingNote: A Service Set Identifier (SSID) is a name assigned to a wireless network. Wireless Encryption Protocol (WEP) andWi-F

1 Connect the power cable to the printer and then to a properly grounded electrical outlet, and then turn the printeron.12 Make sure the printer and c

8 Follow the instructions on the computer screen to complete the software installation.Note: Basic is the recommended path to choose. Choose Advanced

5 Under Collections, select Bonjour or Rendezvous, and then double-click the printer name.Note: The application is referred to as Rendezvous in Mac OS

Supported paper sizes, types, and weights...50Printing...

2 Add the printer:a For IP printing:In Mac OS X version 10.5 or later1From the Apple menu, choose System Preferences.2 Click Print & Fax.3 Click +

Before you install the printer on a wired network, make sure that:• You have completed the initial setup of the printer.• The printer is connected to

8 Type the user password, and then click OK.All the necessary software is installed on the computer.9 Click Restart when installation is complete.b Ad

9 Select the printer from the list.10 Click Add.Note: If the printer doesn't show up in the list, you may need to add it using the IP address. Co

Minimizing your printer's environmental impactLexmark is committed to environmental sustainability and is continually improving its printers to r

life cycle assessments and found that paper was identified as the primary contributor (up to 80%) of carbon emissionscaused throughout the entire life

Check your first draft for accuracyBefore printing or making multiple copies of a document:• Use the preview feature, which you can select from the Pr

Choose ToOn Reduce printer noise.• You may notice a reduction in processing speed.• Printer engine motors do not start until a job is ready toprint. Y

RecyclingLexmark provides collection programs and environmentally progressive approaches to recycling. For more information,see:• The Notices chapter•

Loading paper and specialty mediaThis section explains how to use the 250-sheet tray, the manual feeder, an optional 550-sheet tray and the 650-sheetd

24x paper jam...1

7 Press .8 Press the arrow buttons until Custom Type <x> or another custom name appears, and then press .Submitting changes appears, followed

6 Press the arrow buttons until the correct unit of measure appears, and then press .Submitting changes appears, followed by the Universal Setup menu

2 Squeeze the length guide tab inward as shown, and slide the guide to the correct position for the paper size beingloaded.Note: Use the size indicato

6 Make sure the paper guides are secure against the edges of the paper.Note: Make sure that side guides are placed tightly against the edges of the pa

Using the multipurpose feeder1 Push the feeder release latch to the left to open the multipurpose feeder.2 Grasp the extension, and pull it straight o

12341 Tab2 Stack height limiter3 Width guides4 Size indicators5 Load the paper, and then adjust the width guide to lightly touch the edge of the paper

Using the manual feederThe standard 250-sheet tray has an integrated manual feeder that can be used to print on different types of paper onesheet at a

Loading paper and specialty media47

Paper and specialty media guidelinesAdditional information for printing on speciality medias may be found in the Cardstock and Label Guide available a

Fiber contentMost high-quality xerographic paper is made from 100% chemically treated pulped wood. This content provides thepaper with a high degree o

Safety informationCAUTION—POTENTIAL INJURY: See the enclosed Safety Sheet before making any cable or electrical connection.Connect the power cord to

Supported paper sizes, types, and weightsThe following tables provide information on standard and optional input sources and the sizes, types, and wei

Paper size Dimensions 250-sheet tray Optional550-sheet trayMultipurposefeederManualfeederUniversal*148 x 210 mm(5.8 x 8.3 in.) up to216 x 356 mm(8.5 x

Paper type Standard 250-sheettrayOptional 550-sheettrayMultipurpose feeder Manual feederPaperCard stockTransparencies* XEnvelopes X XPaper labels* Lex

Paper type 250-sheet tray Optional 550-sheettrayMultipurpose feeder Manual feederGlossy papersBook—88 to 176 g/m2grain long (60 to 120 lbbook)Cover—16

Paper capacitiesInput capacitiesNotes:• Your printer model may have a 650-sheet duo drawer, which consists of a 550-sheet tray and an integrated100-sh

PrintingPrinting a documentPrinting a document1 Load paper into a tray or feeder.2 From the printer control panel Paper menu, set the Paper Size/Type

Printing specialty documentsAdditional information for printing on speciality medias may be found in the Cardstock and Label Guide available onhttp://

Source or process Print side and paper orientationManual feeder (simplex printing)Multipurpose feederPreprinted letterhead design is placed facedown.

Tips on using envelopesPrint samples on the envelopes being considered for use before buying large quantities.When printing on envelopes:• Feed envelo

• Do not use labels with exposed adhesive.• Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die-cuts of

SAVE THESE INSTRUCTIONS.Safety information6

Printing from a flash driveA USB port is located on the printer control panel of some models. Insert a flash drive to print supported file types.Suppo

Printing photos from a PictBridge-enabled digital camera1 Insert one end of the USB cable into the camera.Note: Use only the USB cable that came with

Printing a directory listA directory list shows the resources stored in flash memory.1 Make sure the printer is on and Ready appears.2 From the printe

3 Select the job to cancel.4 From the keyboard, press Delete.From the Windows taskbar:When you send a job to print, a small printer icon appears in th

Understanding printer menusMenus listSupplies Menu Paper Menu Reports Network/Ports SettingsCyan CartridgeMagenta CartridgeYellow CartridgeBlack Cartr

Paper menuDefault Source menuMenu item DescriptionDefault SourceTray <x>MP FeederManual PaperManual EnvSets a default paper source for all print

Menu item DescriptionTray <x> TypePlain PaperGlossy PaperCard StockTransparencyRecycledLetterheadColored PaperLabelsBondPreprintedLight PaperHea

Menu item DescriptionMP Feeder TypePlain PaperGlossy PaperCard StockTransparencyRecycledLetterheadColored PaperLabelsBondEnvelopePreprintedLight Paper

Menu item DescriptionManual Envelope Size7 3/4 Envelope9 Envelope10 EnvelopeDL EnvelopeB5 EnvelopeC5 EnvelopeOther EnvelopeSpecifies the size of the e

Menu item DescriptionBond TextureRoughSmoothNormalSpecifies the relative texture of the paper loadedNote: Rough is the factory default setting.Envelop

Learning about the printerThank you for choosing this printer!We've worked hard to make sure it will meet your needs.To start using your new prin

Paper Weight menuMenu items DefinitionPlain Weight, Glossy Weight, Bond Weight, Letterhead Weight,Preprinted Weight, or Colored WeightNormalLightHeavy

Menu items DefinitionRough/Cotton Paper WeightNormalIdentifies the relative weight of the rough/cottonpaper loadedNotes:• Normal is the factory defaul

Menu item DescriptionHeavy Paper LoadingOffDuplexDetermines the paper loading direction for all jobs that specify HeavyPaper as the paper typeNote: Of

Universal Setup menuMenu item DescriptionUnits of MeasureInchesMillimetersIdentifies the units of measureNotes:• Inches is the US factory default sett

Device Statistics menuMenu item DescriptionDevice Statistics Prints a report containing printer statistics such as supply information and detailsabout

Network/PortsActive NIC menuMenu item DescriptionActive NICAuto<list of available network cards>Shows the print serverNotes:• Auto is the factor

Menu item DescriptionMac Binary PSAutoOnOffSets the printer to process Macintosh binary PostScript print jobsNotes:• Auto is the factory default setti

Menu item DescriptionBanner PageOffOnAllows the printer to print a banner pageNote: Off is the factory default setting.TCP/IP menuNote: This menu is a

IPv6 menuNote: The Internet Protocol version 6 (IPv6) menu is available only for network models or printers attached to printservers.This menu is avai

Menu item DescriptionView Signal Quality Lets you view the quality of the wireless connectionView Security Mode Lets you view the encryption method fo

What are you looking for? Find it hereThe latest supplemental information, updates, and technicalsupport:• Documentation• Driver downloads• Live chat

Menu item DescriptionNPA ModeAutoOffSets the printer to perform the special processing required for bidirectionalcommunication following the conventio

SettingsGeneral Settings menuMenu item DescriptionDisplay LanguageEnglishFrancaisDeutschItalianoEspanolDanskNorskNederlandsSvenskaPortuguesSuomiRussia

Menu item DescriptionRun Initial SetupYesNoInstructs the printer to run the setup wizardNotes:• Yes is the factory default setting.• After completing

Menu item DescriptionPrint RecoveryJam RecoveryAutoOnOffSpecifies whether the printer reprints jammed pagesNotes:• Auto is the factory default setting

Menu item DescriptionDownload TargetRAMFlashSets the storage location for downloadsNotes:• RAM is the factory default setting.• Storing downloads in f

Menu item DescriptionBlank PagesDo Not PrintPrintSpecifies whether blank pages are inserted in a print jobNote: Do Not Print is the factory default se

Menu item DescriptionOrientationAutoLandscapePortraitSpecifies the orientation of a multiple-page sheetNote: Auto is the factory default setting. The

Menu item DescriptionColor SaverOffOnReduces the amount of toner used for graphics and images. The amount of toner usedfor text is not reduced.Notes:•

Menu item DescriptionManual ColorRGB ImageRGB TextRGB GraphicsCustomizes the RGB color conversionsAvailable selections for each setting are:VividsRGB

Utilities menuMenu item DescriptionFormat FlashNoYesFormats the flash memory. Flash memory refers to the memory added by installingan optional flash m

123451 102 mm (4 in.)2 508 mm (20 in.)3 152 mm (6 in.)4 76 mm (3 in.)5 254 mm (10 in.)Printer configurationsBasic modelNote: Your printer model may ha

Menu item DescriptionAnnotationsDo Not PrintPrintPrints annotations in a PDFNote: Do Not Print is the factory default setting.PostScript menuMenu item

Menu item DescriptionFont NameCourierIdentifies a specific font and the option where it is storedNotes:• Courier is the factory default setting.• Cour

Menu item DescriptionPCL Emulation SettingsA4 Width198 mm203 mmSets the printer to print on A4-size paperNotes:• 198 mm is the factory default setting

Image menuMenu item DescriptionAuto FitOnOffSelects the optimal paper size, scaling, and orientationNotes:• On is the factory default setting.• The On

Menu item DescriptionLayoutAutoOff2 Up3 Up4 Up6 Up9 Up12 Up16 UpIndex PrintDetermines the maximum number of images that can be printed on one side of

Maintaining the printerPeriodically, certain tasks are required to maintain optimum print quality.Storing suppliesChoose a cool, clean storage area fo

Ordering suppliesTo order supplies in the U.S., contact Lexmark at 1-800-539-6275 for information about Lexmark authorized suppliesdealers in your are

Part name Part number C540 and C543 C544 C546Black Extra High YieldReturn Program TonerCartridgeC544X1KG X XCyan Extra High YieldReturn Program TonerC

Ordering a waste toner bottleWhen 82 Replace Waste Toner appears, order a replacement waste toner box. The waste toner box must bereplaced when 82 Rep

1 Unpack the replacement waste toner box.2 Grasp the front door at the sides, and then pull it toward you.CAUTION—HOT SURFACE: The inside of the print