Lexmark PRO4000 User Manual

Pro4000 Series Quick Reference GuideApril 2012 www.lexmark.com

15 Set the country or region, and then press OK.Country/RegionCountry/RegionUnited StatesAlbaniaAlgeriaPlease choose a country or region and press OK1

• To add a space, press the number 0.Fax NameFax NameEnter Fax Name and press OK22 Configure other advanced fax settings later in the software install

Behind the ink cartridge access door, you will find the customer support label, which contains the inkcartridge information, model number, product Web

Use the To7 Paper tray (Tray 1) Load paper.8 Second paper tray(Tray 2)Note: This option isavailable only in selectprinter models.Load additional paper

Using the printer control panel1234567Use To1 Power• Turn the printer on and off.• Switch to Sleep mode.Note: When the printer is on, press to switch

Use To11 Address BookAccess fax numbers from a saved list of numbers.12 ColorSwitch to color mode.13 BlackSwitch to black‑and‑white mode.14 StartStart

Inserting a memory card Inserting a flash driveNotes:• Insert the card with the brand name label facingup.• Make sure any arrows on the card point tow

Ordering and replacing suppliesOrdering ink cartridgesOrder the cartridges that are designed for use in your region.• Region 1: For the United States,

4 Insert each ink cartridge until it clicks into place.Note: Install the new ink cartridges immediately after removing them from the packaging to avoi

• Store the used ink cartridges in a box with the nozzles faceup.• Avoid severe jarring movements.• If available, use the original packaging of the pr

Important Message About Cartridge Recycling!Please Read Before Opening Your Inkjet Cartridge BoxAt Lexmark, we take our commitment to the environment

Using the printer softwareMinimum system requirementsThe printer software requires up to 500MB of free disk space.Supported operating systems• Microso

If you did not install these additional programs during initial installation, then reinsert the installationsoftware CD, run the installation software

Notes:• Your printer may not come with these applications, depending on the features of the printer thatyou purchased or the installation type (standa

PrintingRecommended paper brandsFor e‑mails, received faxes, internal documents, and similar print jobsSize Recommended paper Weight Set paper type to

Printing a documentFor Windows users1 With a document open, click File > Print.2 Click Properties, Preferences, Options, or Setup.3 Select the prin

3 Click OK.4 From the menu bar, choose File > Print.5 From the Printer pop‑up menu, choose your printer.6 From the print options pop‑up menu, choos

• If you want to cancel all print jobs in the queue, then click Printer > Cancel All Documents.For Macintosh users1 Click the printer icon on the D

CopyingADF Scanner glassUse the ADF for multiple‑page documents.Note: The ADF is available only in select printermodels. If you purchased a printer wi

Notes:• For long-edged binding, pages are bound along the long edge of the page (left edge for portraitorientation and top edge for landscape orientat

ScanningADF Scanner glassUse the ADF for multiple‑page documents.Note: The ADF is available only in select printermodels. If you purchased a printer w

ContentsImportant safety information...2About your printer...

3 Navigate to either of the following:• Settings > Scan‑to‑Network Folder Setup• Settings > Manage Shortcuts > Add New Shortcut > Scan to

2 From the Applications folder in the Finder, launch the application you want to use.Note: Use any application that supports your printer.3 From the l

E-mailingYou can use your printer to send e-mail to one or more recipients without using a computer provided youhave set up the scan to e-mail task th

Setting up the printer to faxCAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set upthis product or make any electric

Connected to different wall jacksTo connect:Connect the cable from the wall jack to the port of the printer.Tips for this setup:• If you have only on

When you answer the telephone and you hear fax tones, press *9* or the manual answer code on thetelephone to receive the fax.• You can also set the pr

To connect:1Connect one end of a telephone cable to the port of the printer.2 Connect the other end of the cable to the port labeled Phone Line 1 or

• If you need two phone ports for your devices but do not want to pay extra, then do not plug the printerinto the second phone port. You can use a pho

Connecting the printer to a non‑RJ‑11 wall jackEXTLINETo connect:1 Connect one end of a telephone cable to the port of the printer.2 Connect the oth

France Netherlands SwitzerlandFinland Norway United KingdomWarning—Potential Damage: If your country or region is on the list, then do not remove the

What is Wi‑Fi Protected Setup?...44Configuring Wi‑Fi Protected S

Connect the printer to any of the N ports.To connect:1 Connect one end of a telephone cable to the port of the printer.2 Connect the other end of th

Step 5: Set the number of ringsIf you set Auto Answer to On in Step 4, then do the following. If you set Auto Answer to Off, then proceedto Step 6.If

FaxingCAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set upthis product or make any electrical or cabling connectio

Receiving faxes automatically1 Make sure that Auto Answer is on:From the printer control panel, navigate to: > Setup > OK > Fax Setup > OK

Wireless networkingInformation you will need during wireless setupTo set up the printer for wireless printing, you need to know the following:• The na

You can find these WPS logos on the side, back, or top of your access point.For more information on accessing the wireless settings and determining th

Using the Embedded Web ServerThe Embedded Web Server lets you view and remotely customize printer settings even when you are notphysically near the pr

Click ToScan‑to‑Network FolderSetupAdd or manage a folder destination when the Scan to Network application isused.Notes:• This feature may not appear

Using shortcutsWhat are shortcuts?A shortcut is a way to quickly accomplish printing, copying, scanning, e‑mailing, or faxing tasks with theprinter. Y

2 Do either of the following:• Make the necessary changes, and then click Save Changes.• Click Delete.Using shortcuts on the printerMake sure you have

About your printerFinding information about the printerThe Quick Reference Guide contains instructions on adding your printer to a wireless network, s

TroubleshootingBefore you troubleshootUse this checklist to solve most printer problems:• Make sure the power cord is plugged into the printer and int

CHECK THE USB CONNECTION1 Check the USB cable for any obvious damage. If the cable is damaged, then use a new one.2 Firmly plug the square end of the

Printer is printing blank pagesBlank pages may be caused by improperly installed ink cartridges.REINSTALL THE INK CARTRIDGES AND DEEP CLEAN AND ALIGN

Fax troubleshooting• “Fax troubleshooting checklist” on page 53• “Cannot send faxes” on page 53• “Cannot receive faxes” on page 54• “Cannot run the fa

MAKE SURE THAT THE DIAL PREFIX SETTING IS CORRECTThe dialing prefix is the number or series of numbers that you press before you can dial the actual f

Wireless troubleshootingIf you are having trouble setting up your printer on a network, then print a network setup page, and thensee the comprehensive

DISCONNECT FROM VPN SESSIONWhen you are connected to another network through a VPN connection, you will not be able to accessthe printer over your wir

• The IP address appears as four sets of numbers separated by periods, such as192.168.2.134.b Type the user name and password of the access point when

4 Type ipconfig, and then press Enter.The IP address appears as four sets of numbers separated by periods, such as 192.168.0.100.For Macintosh users1

MAKE SURE THE PRINTER POWER IS ONMake sure the printer is connected to a power source and is turned on.MAKE SURE THAT THE NETWORK IS OPERATING PROPERL

• Use recycled paper.To read the Lexmark Environmental Sustainability Report, see www.lexmark.com/environment.Note: Your printer may not come with som

NoticesEdition noticeApril 2012The following paragraph does not apply to any country where such provisions are inconsistent withlocal law: LEXMARK INT

IndexAadding network folder shortcut 29Additional Solutions customize printer settings using 46Address Book 41Address Book Setup customize printer

information finding 5information pane 46information you will need during wirelesssetup 44ink conserving 5ink cartridge access door location 12ink

security PIN recovering 51selecting the wireless port 57sender information registering 40sending faxes, tips 42setting number of rings 41setting

With a CD or DVD drive (Windows/Macintosh) Without a CD or DVD drive or for LinuxNote: If the installation dialog does not appear after aminute, then

6 Move the paper guides to the sides.7 For legal‑size paper, extend the paper tray.8 Load paper with the printable side facedown.9 Adjust the paper gu

10 Insert the paper tray.11 Connect the power cord only.Note: Do not attach the USB cable yet.Connect the power cord to a properly grounded electrical