Lexmark C77x User Manual

www.lexmark.com4600 MFP OptionScanner User’s Guide for the C782n, C772n series printersFebruary 2007Lexmark and Lexmark with diamond design are tradem

Understanding the MFP control panel10Learning about the MFP5 Dial Pause Press to cause a two- or three-second dial pause in a fax number. The button o

Solving copy quality problems100TroubleshootingSolving copy quality problemsThe following solutions will help solve copy problems. For additional info

Solving fax problems101TroubleshootingSolving fax problemsThe following solutions will help solve fax quality problems or solve fax problems. For addi

Notices102NoticesConventionsNote: A note identifies something that could help you.CAUTION: A caution identifies something that could cause you harm.Wa

Notices103NoticesEuropean Community (EC) directives conformity This product is in conformity with the protection requirements of EC Council directives

Notices104NoticesRadio interference noticeWarning: This is a Class A product. In a domestic environment, this product may cause radio interference, in

Notices105NoticesJapanese VCCI noticeKorean MIC statementIf this symbol appears on your product, the accompanying statement is applicable.BSMI EMC not

Notices106NoticesPart 68This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal

Notices107NoticesOther telecommunications noticesNotice to users of the Canadian telephone networkThis product meets the applicable Industry Canada te

Notices108NoticesUsing this product in GermanyThis product requires a German billing tone filter (Lexmark part number 80D1888) to be installed on any

Notices109NoticesThe following measurements were made in accordance with ISO 7779 and reported in conformance with ISO 9296.Note: The following acoust

Understanding the MFP control panel11Learning about the MFPHome screen and Home screen buttonsAfter the MFP is turned on and a short warm-up period oc

Notices110NoticesChina RoHSPart Name Hazardous Substances or ElementsLead (Pb)Mercury (Hg)Cadmium (Cd)Hexavalent Chromium (CrVI)Polybrominated bipheny

111IndexAaddress book 37adjustingPower Saver 90screen timeout 90adjusting quality 26Advanced Password, menu protection 91Advanced Password, setting 93

112Indexone size to another 24to 22copy qualityadjusting 26copy screens 22copy tray selection 25copying 21duplexing 26enlarging 26letterhead 24multipu

113IndexLCD touch-screen featuresAttendance message alert 19Menu trail line 19left arrow button 15left scroll decrease button 14letterhead copying 24L

114Indexrecycling supplies 80reducing 26repeat print 54reserve print 54resolution 34, 44restricted server list function, using 98right arrow button 15

Understanding the MFP control panel12Learning about the MFPOther buttons may appear on the Home screen. They are:7 FTP Touch to access the File Transf

Understanding the MFP control panel13Learning about the MFPUnlock Device This button appears on the screen when the MFP is locked. The control panel b

Using the LCD touch-screen buttons14Learning about the MFPUsing the LCD touch-screen buttonsThe following section provides information on navigating t

Using the LCD touch-screen buttons15Learning about the MFPRight scroll increase buttonTouch the right scroll increase button to scroll to another valu

Using the LCD touch-screen buttons16Learning about the MFPSample screen twoInformation on touch-screen buttonsButton Button name Function or descripti

Using the LCD touch-screen buttons17Learning about the MFPOther touch-screen buttonsSelected radio button This is a selected radio button. Touch a rad

Using the LCD touch-screen buttons18Learning about the MFPDone Allows specifying that a job is finished. For example, when scanning an original docume

Using the LCD touch-screen buttons19Learning about the MFPFeaturesFeature Feature name DescriptionMenus Æ Settings Æ Copy Settings Æ Number of Copies

2Edition: February 2007The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIO

Menus20Learning about the MFPMenusA number of menus are available to make it easy for you to change MFP settings or print reports. To access the menus

Copying212CopyingThe following copy topics are available in this and other chapters.Quick copy1 Place the original document faceup in the automatic do

Using the flatbed22CopyingUsing the flatbedIf you are using the flatbed (scanner glass) to make copies:1 Open the document cover.2 Place the document

Understanding the copy screens and options23CopyingDarkness: Adjusts how light or dark your copies will turn out in relation to the original document.

Copying from one size to another24CopyingCopying from one size to another1 Place your original document in the automatic document feeder faceup, short

Making copies using media from a selected tray25Copying5 Touch Content.6 Touch Photograph.7 Touch Copy It.8 Touch Scan Next or Done.Making copies usin

Setting the duplex option26CopyingSetting the duplex option1 Place your original document in the automatic document feeder faceup, short-edge first.2

Setting collation options27CopyingSetting collation optionsIf you want your copies collated, you don’t need to do anything; this is the default settin

Placing the date and time at the top of each page28CopyingPlacing the date and time at the top of each page1 Place your original document in the autom

Canceling a copy job29Copying7 Touch Done.8 Touch Copy It.When the end of a set is reached, the “Scan the next page” screen appears. Touch Scan the ne

3CAUTION: Follow these guidelines whenever moving the equipment to avoid injuring yourself or damaging the MFP.• Always turn off the MFP using the pr

E-mail303E-mailThe MFP can be used to e-mail scanned documents to one or more recipients.There are four ways to send an e-mail from the MFP. You can t

Using the address book31E-mail3 Press #, and then enter the recipient's shortcut number.You can enter additional recipients by pressing next and

Changing the output file type32E-mailChanging the output file type1 Place the original document in the automatic document feeder faceup or on the flat

Creating an e-mail profile33E-mail7 Go to the MFP, and place your original document in the automatic document feeder faceup, short-edge first.8 Press

Understanding e-mail options34E-mailOrientation: Tells the MFP whether the original document is portrait or landscape and then changes the Sides and B

E-mail server setup35E-mailE-mail server setupFor e-mail to operate, it must be turned on in the MFP configuration and have a valid IP address or gate

Faxing364FaxingThe fax function lets you scan items and fax them to one or more recipients directly from the MFP. When you touch Fax, it opens the fax

Using fax destination shortcuts37FaxingUsing fax destination shortcutsFax destination shortcuts are just like the speed dial numbers on a telephone or

Creating shortcuts38FaxingCreating shortcutsInstead of entering the entire phone number of a fax recipient on the control panel each time you want to

Understanding fax options39FaxingUnderstanding fax optionsOriginal: Opens a screen where you can choose the size of the documents you are going to fax

4ContentsChapter 1: Learning about the MFP ... 8Basic functions of the

Changing the fax resolution40FaxingChanging the fax resolution1 Place your original document in the automatic document feeder faceup, short-edge first

Cancel an outgoing fax41FaxingCancel an outgoing faxThere are two ways to cancel an outgoing fax: While the original documents are still scanning1 Whe

FTP425FTPThe MFP scanner lets you scan documents directly to a File Transfer Protocol (FTP) server.Note: Only one FTP address may be sent to at a time

Creating shortcuts43FTPCreating shortcutsInstead of entering the entire FTP site address on the control panel each time you want to send a document to

FTP options44FTPBinding: Tells the MFP whether the original document is bound on the long-edge or short-edge side.Base File Name: Lets you enter a fil

FTP tips45FTPFTP tipsThe following tips may improve the MFP FTP quality.Question TipWhen should I use Text mode? • Text mode should be used when text

Scanning to a PC or USB flash memory device466Scanning to a PC or USB flash memory deviceThe MFP scanner lets you scan documents directly to your PC o

Understanding scan to PC options47Scanning to a PC or USB flash memory deviceUnderstanding scan to PC optionsTo change the options for the scan to PC

Scanning to a USB flash memory device48Scanning to a PC or USB flash memory deviceScanning to a USB flash memory device1 Place the original document i

Printing497PrintingThis chapter covers information about sending a job to print, printing confidential jobs, canceling a print job, printing a menu se

5ContentsCreating an e-mail profile ...

Canceling a print job50PrintingTo print from a USB flash memory device:1 Make sure the MFP is on and Ready or Busy appears.2 Insert a USB flash memory

Canceling a print job51PrintingCanceling a job from the MFP control panelIf the job is formatting, scanning, or already printing, touch Cancel Job on

Printing the menu settings page52PrintingPrinting the menu settings pageYou can print a menu settings page to review the default MFP settings and to v

Printing confidential and held jobs53PrintingPrinting confidential and held jobsThe term held job refers to any type of print job that can be initiate

Printing confidential and held jobs54PrintingAt the MFP1 Touch Held jobs on the home screen.2 Touch your user name.Note: A maximum of 500 results can

Printing confidential and held jobs55PrintingWindows1 From a word processor, spreadsheet, browser, or other application, select File Æ Print.2 Click

Printing on specialty media56PrintingPrinting on specialty mediaMedia is paper, card stock, transparencies, labels, and envelopes. The last four are s

Loading standard trays and optional trays57PrintingLoading standard trays and optional traysWarning: Never remove paper trays while a print job is pri

Loading standard trays and optional trays58Printing5 Place the paper in the tray as shown, print side down.Do not load bent or wrinkled paper.Note: Do

Loading standard trays and optional trays59PrintingLoading the 2000-sheet trayFollow these instructions to load a 2000-sheet tray. Do not load any pri

6ContentsLinking trays ...

Loading standard trays and optional trays60Printing4 Slide the bottom support toward the front of the tray until it touches the front guide.5 Flex the

Loading the multipurpose feeder61PrintingLoading the multipurpose feederYou can use the multipurpose feeder one of two ways:•Paper tray—As a paper tra

Linking trays62Printing4 Arrange the stack of paper or specialty media correctly for the size, type, and print method you are using.5 Place the paper

Understanding paper and specialty media guidelines638Understanding paper and specialty media guidelinesPrint media is paper, card stock, transparencie

Supported print media64Understanding paper and specialty media guidelinesPrint media sizesLegend✓ — supported with size sensing† — supported without

Supported print media65Understanding paper and specialty media guidelines Print media typesLegend✓ — supported✘— unsupportedMedia500-sheet traysMulti

Supported print media66Understanding paper and specialty media guidelinesCard stock—maximum(grain long)2,3Index Bristol 163 g/m2 (90 lb) 163 g/m2 (90

Selecting print media67Understanding paper and specialty media guidelinesSelecting print mediaSelecting the appropriate print media for the MFP helps

Selecting print media68Understanding paper and specialty media guidelinestransportation environment is very different from the printer environment. Th

Selecting print media69Understanding paper and specialty media guidelinesEnvelopesYou can load up to 10 envelopes in the multipurpose feeder and 85 en

7ContentsSolving copy quality problems ...

Selecting print media70Understanding paper and specialty media guidelinesLabelsThe MFP can print on many labels designed for use with laser printers.

Storing print media71Understanding paper and specialty media guidelinesStoring print mediaUse the following guidelines to avoid paper feeding problems

Avoiding jams72Understanding paper and specialty media guidelinesPrinterUse appropriate print media (paper, transparencies, labels, and card stock) to

Installing and removing options739Installing and removing optionsCAUTION: If you are installing memory or option cards sometime after setting up the p

Installing a memory card74Installing and removing optionsInstalling a memory cardNote: Printer memory cards designed for other Lexmark printers may no

Installing a firmware card75Installing and removing optionsInstalling a firmware cardNote: Firmware cards designed for other Lexmark printers will not

Installing the interface card76Installing and removing optionsInstalling the interface cardWarning: Interface cards are easily damaged by static elect

Replacing the access cover plate77Installing and removing options4 Align the connection points on the card with the connector on the system board, and

Maintaining the MFP7810Maintaining the MFPPeriodically, you need to complete certain tasks to maintain optimum print quality. These tasks are covered

Determining the status of supplies79Maintaining the MFPDetermining the status of suppliesThe MFP control panel alerts you once a supply item or mainte

Learning about the MFP81Learning about the MFPBasic functions of the scannerThe Lexmark™ 4600 MFP option provides copy, fax, and scan-to-network capab

Recycling Lexmark products80Maintaining the MFPRecycling Lexmark productsTo return Lexmark products to Lexmark for recycling:1 Visit our Web site:www.

Cleaning the automatic document feeder81Maintaining the MFPCleaning the automatic document feederThe scanner parts can become contaminated with ink, t

Scanner registration82Maintaining the MFPScanner registrationNote: Use this procedure only after you have verified the paper was loaded correctly in t

Removing the scanner top83Maintaining the MFPRemoving the scanner topNote: The following procedures should be done with two persons.The scanner top (d

Moving the MFP84Maintaining the MFPMoving the MFPFollow these guidelines to move the MFP within the office or to prepare the MFP for shipment.CAUTION:

Clearing jams8511Clearing jamsBy carefully selecting print media and loading it properly, you should be able to avoid most paper jams. For more inform

Printer access doors and trays86Clearing jamsPrinter access doors and traysThe following illustration shows the path that print media travels through

Understanding printer jam messages87Clearing jamsCAUTION: Certain floor-mounted configurations require additional furniture for stability. More inform

Clearing scanner jams88Clearing jamsClearing scanner jamsScanner jams can occur as the paper enters or exits the scanner. Scanner jams can be cleared

Administrative support8912Administrative supportAdjusting control panel brightnessIf you are having trouble reading your control panel display, the LC

Understanding the MFP control panel9Learning about the MFPThe MFP control panel consists of:Callout Control panel item Function1 LCD A liquid crystal

Adjusting screen timeout90Administrative support6 Touch the left arrow or right arrow until Restore Now appears.When you touch Restore Now, all menu s

Configuring the MFP91Administrative supportConfiguring the MFPA variety of functions can be used to increase the level of Information Technology (IT)

Configuring the MFP92Administrative supportPreventing access to the menus from the control panelIt is possible to prevent access to all the menus usin

Configuring the MFP93Administrative supportSetting a password before printing received faxesTo prevent received faxes from being printed until a passw

Configuring the MFP94Administrative supportUsing the secure EWSThe SSL (Secure Sockets Layer) allows for secure connections to the Web server within t

Configuring the MFP95Administrative supportSupporting IPSec (Internet Protocol Security)IP Security protocol provides authentication and encryption of

Configuring the MFP96Administrative supportUsing 802.1x authentication802.1x port authentication allows the MFP to join networks that require authenti

Encrypting the hard disk97Administrative supportEncrypting the hard diskWarning: All resources on the hard disk will be deleted. Resources residing in

Hard disk wiping98Administrative supportHard disk wipingWarning: All resources on the hard disk will be irretrievably deleted. (Resources residing in

Troubleshooting9913TroubleshootingUnderstanding MFP messagesThe MFP displays three types of messages: status messages, attendance messages, and servic