Lexmark 5400 Series User Manual

Lexmark 5400 Series All-In-OneUser GuideJanuary 2007 www.lexmark.com

d Choose an orientation.e Click OK.3 Customize the settings as needed in the Print dialog.a With a photo open, choose File  Print.b From the Printer

Related topics:• “Removing the printer software” on page 100• “Removing and reinstalling the software” on page 146Removing the printer softwareIf the

2 Adjust the settings.From here Choose ToSettings Page Attributes Choose a paper size, orientation, or scaling value for aphoto.Save as Default Save c

• For Mac OS X version 10.4 or later:2 From the Printer pop-up menu, choose 5400 Series.3 Change the settings as needed.From here Choose ToCopies &

From here Choose ToPaper Handling Page Order Choose any of these options:• Automatic• Normal• ReversePrint Choose any of these print options:• All pag

From here Choose ToPreview Rotate Choose the orientation of the photo.Quartz Filter Choose any of these options:• Black and White• Blue Tone• Gray Ton

To access Printer Services:1 With a document open, click File  Print.2 From the third pop-up menu from the top, choose Printer Services.Related topic

From here You canWhat is being scanned? Select the option closest to the type of image you are scanning. Settingsare optimized based on your selection

From here You canPrompt for multiple pages Scan multiple pages using the current scan settings. You are prompted toplace the next item on the scanner

• Contact Customer Support.• Check for special offers.There are two ways to open the Utility:• From the Finder desktop, double-click the Lexmark 5400

– Web Links tabRelated topics:• “Using Printer Services” on page 104Understanding the printer109

Printing envelopes1 Load envelopes. For more information, see “Loading various paper types” on page 5.Notes:• Do not load envelopes with holes, perfor

Maintaining the printerPrint cartridgesInstalling print cartridges1 If you are installing new print cartridges, remove the sticker and tape from the b

4 Close the lids.5 Close the scanner unit, making sure to keep your hands out from underneath the scanner unit.The control panel display will prompt y

3 Press down on the cartridge carrier lever to raise the cartridge carrier lid.4 Remove the used print cartridge.Note: If you are removing both cartri

3 Press .4 Press or repeatedly until Tools appears.5 Press .6 Press or repeatedly until Maintenance appears.7 Press .8 Press or repeate

4 Using another clean section of the cloth, gently hold the cloth against the contacts for about three seconds, andthen wipe in the direction shown.5

• Keep the photo cartridge in its own storage unit when not in use.Related topics:• “Cleaning the print cartridge nozzles” on page 112• “Wiping the pr

Cleaning the scanner glass1 Dampen a clean, lint-free cloth with water.2 Gently wipe the scanner glass clean.Note: Make sure all ink or corrective flu

Item Part numberAverage cartridge standard page yield is up to1Black cartridge 28A 215Color cartridge 29A 185High yield black cartridge 34 550High yie

Related topics:• “Contacting Customer Support” on page 120• “Using the Utility” on page 107Finding information about the printerSetup sheetDescription

HelpDescription Where to findIf your printer connects to a computer, the Help gives youinstructions for using the printer and other information suchas

d From the Paper Type pop-up menu, choose Iron-On Transfer.Note: Choosing Iron-On Transfer automatically mirrors the image you want to print.e Select

Limited WarrantyDescription Where to find (US) Where to find (rest of world)Limited Warranty InformationLexmark International, Inc.furnishes a limited

TroubleshootingSetup troubleshootingIncorrect language appears on the displayCorrecting a languageselection during initialsetupAfter you select a lang

Software does not installCheck your operatingsystemThe following operating systems are supported: Windows 98/Me, Windows 2000,Windows XP, and Mac OS X

Page does not printCheck messages If an error message is displayed, see “Error messages” on page 138.Check powerIf the light is not on, see “Power b

Software may not beinstalled correctly1 Uninstall the printer software, and then reinstall it. For more information, see“Removing and reinstalling the

3 Remove and reinsert the cartridges. For more information, see “Removing a used print cartridge” on page 111and “Installing print cartridges” on page

Poor quality at the edges of the pageCheck minimum printsettingsUnless you are using the borderless feature, use these minimum print margin settings:•

Photo smudgesPhoto smudges To prevent smudging, avoid touching the surface of a printed photo. For best results,remove each printed sheet individually

Check quality oforiginal documentIf the quality of the original document is not satisfactory, try using a clearer version of thedocument or image.Are

Scan was not successfulUSB cable may not beconnected1 Check the USB cable for any obvious damage.2 Firmly plug the square end of the USB cable into th

c From the third pop-up menu from the top, choose Quality & Media.• From the Paper Type pop-up menu, choose Plain.• Select a print quality.Note: H

Check documentplacementMake sure the document or photo is loaded facedown on the scanner glass in the upperleft-hand corner.Partial document or photo

Review digital phoneservice checklistThe fax modem is an analog device. Certain devices can be connected to the printer so thatdigital telephone servi

Is your printer memoryfull?1 Dial the receiving number.2 Scan the original document one page at a time.Can send but not receive faxesLoad paper Load p

Check the Dial Prefixsetting1 From the control panel, press Fax Mode.2 Press .3 Press or repeatedly until Fax Setup appears.4 Press .5 Press o

Cartridges may havetape on them1 Remove the print cartridges.2 Make sure the sticker and tape have been removed.123 Reinsert the print cartridges.Rece

Caller ID information is not displayedCaller ID pattern maynot be set correctlyThe printer supports two distinct Caller ID patterns: Pattern 1 (FSK) a

Adjust the paperguidesAdjust the paper guides:• When using media less than 8.5 inches wide• To rest against the edges of the paper or media, making su

Preventing bannersfrom jammingTo keep a banner print job from jamming:• Use only the number of sheets needed for the banner.• Select the following set

Error messagesAlignment problem(tape on cartridge)1 Remove the print cartridge.2 Make sure the sticker and tape have been removed.123 Reinsert the car

Cartridge Error• 1102• 1203• 1204or• 120F(Procedure 2)Procedure 2Follow this procedure to determine which cartridge is not working properly.1 Remove t

6 From the Document Color pop-up menu, choose Black Only.7 Click Print.Related topics:• “Loading paper” on page 5Printing multiple copies of a stored

Clear Carrier Jam(remove cartridges)1 Press to turn the printer off.2 Disconnect the power cord from the wall outlet.3 Raise the scanner unit.4 Remo

Failed to Connect(check that printer detectsdial tone)Make sure the printer is detecting a dial tone.• See “Sending a fax while listening to a call (O

Left CartridgeError / RightCartridge ErrorIncluding:• 1205 (Left Cartridge)• 1206 (Right Cartridge)1 Remove the indicated print cartridge.2 Disconnect

No photo/paper sizeselection has beenmade.You have not selected any of the options on step 2 of the photo proof sheet youprinted and scanned.1 Make su

Phone Line Error(digital phone servicechecklist)The fax modem is an analog device. Certain devices can be connected to the printerso that digital tele

Remote Fax Error(lower the transmissionspeed)1 From the control panel, press Fax Mode.2 Press .3 Press or repeatedly until Fax Setup appears.4 Pr

Resetting to factory default settingsYou can reset your printer to the original settings without using the printer menus.Note: Resetting to factory de

Notices and safety informationRecycling Lexmark productsTo return Lexmark products to Lexmark for recycling:1 Visit our Web site at www.lexmark.com/re

ConventionsNote: A Note identifies something that could help you.Warning—Potential Damage: A Warning identifies something that could damage your produ

European Community (EC) directives conformityThis product is in conformity with the protection requirements of EC Council directives 89/336/EEC and 73

3 Click the Hold icon.Note: You can also click the Stop Jobs icon to pause printing all jobs.Related topics:• “Using the Print dialog” on page 101• “R

Waste from Electrical and Electronic Equipment (WEEE) directiveThe WEEE logo signifies specific recycling programs and procedures for electronic produ

Mode Description Power consumption (Watts)High Off The product is plugged into a wall outlet, but the power switch is turned off. 4.0Low Off (<1 W

Replacement is not available to you if the product you present for exchange is defaced, altered, in need of a repair not included in warrantyservice,

End-user license agreement*Opening this package, installing the printing device software, or using the print cartridges inside, confirms your acceptan

Glossaryalignment pageA page with printed alignment patterns that ejects from the printer during cartridge alignment.applicationAny software loaded on

photo paperTreated paper designed for printing photos.PictBridge portA port on the printer used with a PictBridge cable to connect to a camera.portrai

Learning about the All-In-One software print optionsChoosing a paper size1 With a document open, click File  Page Setup.2 From the “Format for” pop-u

Related topics:• “Using the Print dialog” on page 101Collating copies using the computerThe printer can sort multiple copy jobs. If you print two copi

3 Click Preview/Edit to open the Scan dialog.4 From the Scan dialog, click to open the Scan Setup drawer.5 Click the Adjustments tab.6 From the Blur

CopyingGetting startedLoading paper1 Make sure:• You use paper designed for inkjet printers.• If you are using photo, glossy, or heavyweight matte pap

Loading original documents on the scanner glassYou can scan and then print photos, text documents, magazine articles, newspapers, and other publicatio

Related topics:• “Understanding the parts of the printer” on page 88• “Loading original documents into the Automatic Document Feeder” on page 21Loadin

Document Loaded appears on the display, and the document feeds into the ADF.Note: Preview is not supported when using the Automatic Document Feeder. Y

Performing copying and related tasksMaking a copy1 Load paper.2 Load an original document facedown into the ADF or on the scanner glass.Note: Do not l

Related topics:• “Using the control panel” on page 90Collating copiesIf you print multiple copies of a document, you can choose to print each copy as

Repeating an image on one pageYou can print the same image multiple times on one sheet of paper. This option is helpful in creating labels, decals,fly

Managing copy jobsCanceling a copy job1 Press .Scanning stops and the scanner bar returns to its home position.2 Press to turn off the printer.Rela

ScanningGetting startedLoading original documents on the scanner glassYou can scan and then print photos, text documents, magazine articles, newspaper

4 Close the top cover to avoid dark edges on the scanned image.Related topics:• “Understanding the parts of the printer” on page 88• “Loading original

Document Loaded appears on the display, and the document feeds into the ADF.Note: Preview is not supported when using the Automatic Document Feeder. Y

ContentsPrinting...5Getting started...

Performing scanning and related tasksScanning a document1 Make sure the printer is connected to a computer, and both the printer and the computer are

Scanning a text-only document1 Make sure the printer is connected to a computer, and both the printer and the computer are on.2 Load an original docum

5 From the “How will the scanned image be used?” pop-up menu, choose To be viewed on monitor/web page.6 Adjust the settings as needed.7 Click Scan.Rel

Scanning multiple pages or imagesScanning multiple pages using the Automatic Document Feeder1 Load an original document facedown into the Automatic Do

Scanning multiple pages using the scanner glass1 Load an original document facedown on the scanner glass.2 From the Finder desktop, double-click the L

4 Double-click the Lexmark 5400 Series Center icon.5 From the “What is being scanned?” menu, select Magazine or Newspaper.6 Click Preview/Edit.7 Click

3 Double-click the Lexmark 5400 Series Center icon.4 From the “What is being scanned?” menu, select a document type other than Photo.5 From the “How w

To cancel a scan using the software:1 From the Finder desktop, double-click the Lexmark 5400 Series folder.2 Double-click the Lexmark 5400 Series Cent

• Invert colors. Select Invert Colors to reverse the colors of your image. The effect is similar to that of a filmnegative.Related topics:• “Customizi

c Click to scan the image.Related topics:• “Using the All-In-One Center” on page 105Customizing scan settings from the Scan dialogYou can adjust the

Using genuine Lexmark print cartridges...

From here Go to ToAdjustments tab Brightness Adjust the lightness and darkness of the scanned image.Contrast Adjust the tone of the image as it is set

3 From the “Send scanned image to” pop-up menu, scroll down to the bottom of the list, and choose Customizelist. The Customize list dialog appears, sh

Resetting All-In-One software settings to defaults1 From the Finder desktop, double-click the Lexmark 5400 Series folder.2 Double-click the Lexmark 54

FaxingGetting startedGetting the printer ready to faxChoosing a fax connectionYou can connect the printer with equipment such as a telephone, an answe

Using an RJ11 adapterCountry/region• United Kingdom• Ireland• Finland• Norway• Denmark• Italy• Sweden• Netherlands• France• PortugalTo connect your pr

2 Connect your telecommunications equipment directly to the EXT port on the back of the printer.Country/region• Saudi Arabia• United Arab Emirates• Eg

Country/region• Germany• Austria• SwitzerlandThere is a plug installed in the EXT port of the printer. This plug is necessary for the proper functioni

Connecting to a telephoneConnect a telephone to the printer to use the fax line as a normal telephone line. Then set up the printer whereveryour telep

4 Connect the other telephone cord to a telephone, and then plug it into the EXT port of the printer.Related topics:• “Getting the printer ready to

3 Remove the protective plug from the EXT port of the printer.4 Connect a second telephone cord from the telephone to the answering machine.5 Connec

PrintingGetting startedLoading paper1 Make sure:• You use paper designed for inkjet printers.• If you are using photo, glossy, or heavyweight matte pa

2 Connect a telephone cord into the LINE port of the printer, and then plug it into an active telephone wall jack.3 Remove the protective plug from

5 Connect a third telephone cord from the computer modem to the EXT port of the printer.Related topics:• “Getting the printer ready to fax” on page

3 Place the original document or item facedown on the scanner glass in the upper left corner.Note: Photos should be loaded as shown.4 Close the top co

3 Fan the original document.124 Load the original document facedown and top edge first into the ADF until you hear a beep.Document Loaded appears on t

Load up to Make sure10 sheets of:• Custom paper• Pre-punched paper• Reinforced edge copier paper• Preprinted forms• Letterhead paper• You adjust the p

Performing faxing and related tasksSending a faxEntering a fax number1 From the control panel, press Fax Mode.2 Enter a fax number using:The text boxE

3 From the control panel, press Fax Mode.4 Enter a fax number or press Phone Book to select a number from the Speed Dial or Group Dial list. For morei

Related topics:• “Using the control panel” on page 90• “Loading original documents on the scanner glass” on page 20• “Loading original documents into

When a telephone ring is detected, the answering machine picks up the call.• If the printer detects a fax, it receives the fax and disconnects the ans

8 Press or repeatedly until the setting you want appears.9 Press to save the setting.Related topics:• “Using the control panel” on page 90• “Usi

Load up to Make sure10 envelopes• The print side of the envelopes faces you.• The stamp location is in the upper left corner.• The envelopes are desig

4 Press .5 Press or repeatedly until Reports appears.6 Press .7 Press or repeatedly until the type of report you want to print appears.8 Pre

5 Press or repeatedly until the setting you want appears.6 Press , and follow the instructions on the display.Use this ToView View Phone Book ent

Setting the distinctive ringDistinctive ring is a service provided by some telephone companies that assigns multiple phone numbers to a singletelephon

Setting up to fax while behind a PBXIf the printer is being used in a business or office, it may be connected to a Private Branch Exchange (PBX) telep

10 Press to save the setting.11 Press or repeatedly until Your Fax Number appears.12 Press .13 Enter your fax number using the keypad.Note: You

10 Press .11 During the initial setup of your printer, you were prompted to enter the date and time. If you have not enteredthis information:a Press

Blocking junk faxesIf you have Caller ID, you can block faxes sent from specific numbers and/or all faxes which do not include a CallerID number.1 Fro

13 If you want to print a list of blocked faxes:a Press or repeatedly until Print appears.b Press to print the list.Related topics:• “Blocking u

From here You canSend• Select the telephone dial method you want to use.• Enter a dialing prefix.• Select a dialing volume.• Select the number of time

From here You canFax/Report Printing• Choose to reduce an incoming fax to fit to the paper size loaded, or print it on twosheets of paper.• Choose whe

Load up to Make sure10 iron-on transfers• You follow the loading instructions that came with the iron-ontransfers.• The print side of the transfers fa

Working with photosConnecting photo storage devicesInserting a memory card1 Insert a memory card.• Insert the card with the brand name label facing to

3 When reading of images is complete, the number of photos found appears on the display.Notes:• If the printer does not read the memory card, remove a

Transferring photos from a memory device to the computer usingthe control panelIf the printer is connected directly to a computer, you can transfer ph

Working with photos using the control panelNote: To prevent smudging or scratching, avoid touching the printed surface with your fingers or sharp obje

10 Follow the instructions on the proof sheet to select which photos to print, number of copies, red eye reduction,page layout, print options, and pap

Printing photos using color effectsYou can use the control panel to apply color effects to your photos.Note: You can also print photos with color effe

Using a PictBridge-enabled digital camera to control printingphotosYou can connect a PictBridge-enabled digital camera to the printer, and use the but

Working with photos using the computerNote: To prevent smudging or scratching, avoid touching the printed surface with your fingers or sharp objects.

d Choose an orientation.e Click OK.3 Customize the settings as needed in the Print dialog.a From the software application, click File  Print.b From t

e From the same pop-up menu, choose Quality & Media.• From the Paper Type pop-up menu, choose the type of paper you are using.• From the Print Qua

Load up to Make sure20 sheets of banner paper• You remove all the paper from the paper support before loading thebanner paper.• You tear off only the

9 Click Preview/Edit to open the Scan dialog and adjust settings.From the Settings tab, you can select a preset scan setting, descreen magazine or new

Scanning multiple pages or imagesScanning multiple pages using the Automatic Document Feeder1 Load an original document facedown into the Automatic Do

Scanning multiple pages using the scanner glass1 Load an original document facedown on the scanner glass.2 From the Finder desktop, double-click the L

3 From the Finder desktop, double-click the Lexmark 5400 Series folder.4 Double-click the Lexmark 5400 Series Center icon.5 From the “Send scanned ima

Adjusting the brightness of an image1 From the Finder desktop, double-click the Lexmark 5400 Series folder.2 Double-click the Lexmark 5400 Series Cent

3 From the “What is being scanned?” menu, choose Photo.4 From the “How will the scanned image be used?” pop-up menu, choose To be printed or To be vie

4 From the Scan dialog, click to open the Scan Setup drawer.5 Click the Adjustments tab.6 From the Blur/Sharpen area, move the slider to adjust the

Understanding the printerUnderstanding the printer partsChecking the box contents5123467Name Description1Black print cartridge Cartridges to be instal

Understanding the parts of the printer543891276101112Use the To1Paper support Load paper.2Automatic Document Feeder (ADF) paper stop• Stop paper as it

123456Use the To1Scanner unit Access the print cartridges.2Print cartridge carrier Install, replace, or remove a print cartridge.3USB port Connect the

Printing photos using the computer1 Load photo paper, with the glossy or printable side facing you. (If you are not sure which side is the printable s

Using the control panel buttons and menusUsing the control panelThe display shows:• Printer status• Messages• Menus12345678Press To1• Turn the printer

32145Press To1• Return to the previous screen.• Delete a letter or number.2• Decrease a number.• Delete a letter or number.• Scroll through menus, sub

156234Press To1A keypad number or symbol In Copy mode or Photo Card mode: Enter the number of copies or prints youwant to make.In Fax mode:• Enter fax

Using the Copy menuTo access and navigate the Copy menu:1 From the control panel, press Copy Mode.The copy default screen appears.2 If you do not want

Use this ToTools• Maintenance– View ink levels.– Clean cartridges.– Align cartridges.– Print a test page.• Device Setup—Customize printer setup settin

Use this ToTools• Maintenance– View ink levels.– Clean cartridges.– Align cartridges.– Print a test page.• Device Setup—Customize printer setup settin

Use this ToDelay Fax Enter a specific time to send a fax.Note: Make sure the date and time are entered correctly before settinga specific time to send

Menu item ActionProof Sheet Print and then scan a proof sheet:• for all photos on the memory card• for the most recent 20 photos• by datePrint Photos

Related topics:• “Using the control panel” on page 90Saving settingsIn a setting menu, an * appears next to the default setting. To change the setting

d Press or repeatedly until Device Setup appears.e Press .f Press or repeatedly until Clear Settings Timeout appears.g Press .h Press or